Executive Assistant

Title:    Executive Assistant

Description:

Duties:

Executive Assistant I

Reporting to the Vice President, the Executive Assistant I will provide specialized and complex administrative activities in support of the Health Services Vice President(s), as well as ongoing support of the HS Directors and all functional areas led by the VP when needed. Responsibilities include providing critical support through research, analysis, and writing, information coordination, distributing correspondence, scribing, distributing meeting minutes, relationship management and assisting the local administrative support as needed with move/space planning and event planning activities. The individual must possess and model a professional demeanor and is organized, self-motivated with strong interpersonal skills and an effective communicator.

Primary Functions & Responsibilities:

• Develop, review, edit and draft presentations and documentation in collaboration with the VP and Leadership team; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes; composing correspondence as necessary.
• Coordinate the activities of the VP, including management of complex calendars, travel arrangements, including expenses and associated logistics.
• Create professional and quality documents using Microsoft Office suite.
• Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the company.
• Prepare meeting reports and minutes, correspondence, presentations, organization charts and other such required documentation for the organization.
• Anticipate VP needs and proactively solve problems and/or independently handle issues as necessary.
• Maintain the strictest levels of confidentiality and interact appropriately to all levels of the organization.
• Communication and collaboration amongst all HS Admins, ensuring each HS Leader is supported in absence of the other executive admins.

Skills: 3-5 Years Supporting VP Level or similar level senior lexvel executive
• Advanced proficiency with Microsoft applications, to include Word, Excel, PowerPoint and Visio required.
• Prior experience developing presentations for executive level audiences.
• Prior MS Visio experience for the purposes of documenting workflows.
• Proficient skills and experience with SharePoint.
• Ability to identify problems, collect and analyze information and recommend solutions.
• Ability to plan, organize and handle multiple tasks independently.

Keywords:

Education: Bachelor's Degree of equivalent work experience

Skills and Experience:

Required Skills:

Event planning
Documentation
Microsoft office
Visio
Executive assistant
Additional skills:
Administrative support
Travel arrangements
Excel
Relationship management
Correspondence
Executive level
Documenting
Space planning
Logistics
Microsoft sharepoint
Microsoft powerpoint
Sharepoint

Mandatory skills:

Microsoft applications, Microsoft Office, Word, Excel, PowerPoint, Visio, SharePoint,
Event planning, Relationship management, Documentation, Travel arrangements, Correspondence, Space planning, Logistics,
Administrative support, Health Services,
calendars, expense, quality documents, charts, documenting workflow